Sunday, November 20, 2016

Change - Article 2

More than one year back, my employer announced that it is going through merger negotiations with another local bank in Qatar. My bank is the sixth largest bank in Qatar, new to the market, with active retail, corporate and wealth management banking. We have two branches and two-service center, and it is listed in the stock exchange market. On the other hand, the other bank is mainly a retail and wealth management bank, with fourteen branches, and privately owned by members of the royal family and national bank of Kuwait, as well the top management team members were outsourced from NBK. The main aim behind the merger negotiations was to create the third largest bank in Qatar with shareholder’s equity of $2.1 (Arabian Business, 2011).

It worth to mention that Qatari’s government is encouraging companies and bank’s merger lately, and we have seen a successful merger between two big construction companies in 2010, as well the other bank we were supposed to merge with, through the past years had two failure mergers with other banks in the Qatar. Both banks were following two different management styles, two completely different strategies; employee’s salaries were not close to each other for the same position across both banks. In terms of IT strategy, we were following two completely different approaches, my bank from day one were following edge technology, top of line software and hardware were bought, IT employees were outsourced, and management were kept in-house, plans to convert the IT department into a profit center rather than cost center were set. On the contrary, the other bank approach were to lower the cost of IT as much as possible, no data resilience, core banking systems were residing on an obsolete hardware and so on.

After the announcement of starting the negotiations, both parties hired consultants from their side to start the due-diligence and assessment, this period used to be stressful for all employees, the banks started firing people, others resigned. The moral of all employees reached its lowest levels, this led to job uncertainty and insecurity, most of the employees were asked to prepare their resumes for interviews, it was a mess. Everyone started his own rumor, analysis if the situation as if he/she is a financial advisor, especially with lack of information from management. At that stage, management held up a meeting with all employees to try to control things, CEO used to visit each employee and chat with them, but all that didn’t help. The change to happen and its rumors were the main concern for everyone, and the most affected department was IT. That because usually we execute what business requests, and at that stage almost zero requests came form the business.

While Consultants believed that our IT infrastructure was one of kind, and makes it easier for future scalability, their recommendations were to use the IT infrastructure of the other bank, and write-off our infrastructure due to its high maintenance and operations cost, which will be a burden on the new organization. As well, they recommended that the share value should be 60 for the other bank and 40 for our bank. A merger committee was set and included top management from both banks, the CEO of the this committee used to be the other bank’s CEO, they started building the new bank’s strategy.

Mainly all consultants’ recommendations were approved, and the deal was almost approved, until Qatar Central Bank stated a new regulation that limits borrowing levels for local and foreigners, and decreases profitability from retails business (FitchRatings, 2011). At that stage, the board of directors of our bank decided to revisit the recommendations and offered the other bank a 50-50 deal, with an acceptance or refusal without further negotiations. At that stage, the bank refused the deal and this chapter was closed. The merger failed, but the lessons learned form this changed the whole organization, its strategies, mentality, behavior, and changed every single employee.

The merger failed, like 99% of the mergers at its final stages, the reasons behind it were plenty and complex. For instance management style differences, our management is open and any once can reach the CEO for a valid reason, other bank’s CEO is really hard to reach, very strict, and bureaucratic. Disagreement on share value, at the end any investor will decide to go on with a deal or not based on potential business and value of his shares, and this affected the final decision. In addition to that, the recent circulation from QCB changed shareholder’s perspective and appreciation for consultant’s recommendations, as it happened to be not valid anymore.

Merger changes a lot in organizations; regardless of its outcome “succeeded or failed”. After the failure our organization started marketing itself in a better way, such as internal marketing. They made big posters. Presenting organization’s vision, mission and values, posted advertisements for new products and initiated organizational restructuring, to fill the gaps and hire replacements resigned emplyees.

Bibliography


Arabian Business, (2011), ‘Qatar’s Al Khaliji, IBQ end merger negotiations’, [Online], Available from:
(Accessed 28 June 2011)

FitchRatings, (2011), ‘Qatari Banks: Annual Review and Outlook, Strong Economic Growth to Drive Banking Sector’, [Online], Available from:
(Accessed 28 June 2011)



Change

Server Virtualization is considerably new innovation that was implemented by my organization and my team, to increase application performance, achieves better utilization of hardware infrastructure and cost reduction for power and cooling.  The implementation of this technology helped us to reduce server-provisioning time by 75%, and made it easier for the system administrator to manage the huge number of servers we have.

The change will be in migrating physical systems into virtualized ones managed by one interface, and implement additional features that come along with this technology such as High availability and live migration of virtualized servers incase of hardware failure. The change is still in implementation phase, and yet to complete by end of august. CTO, CIO and COO supported this technology as they fully understand and realize its importance and the benefits behind it. We came with this proposal based on a requirement to reduce data center operation cost, licenses cost and personal cost. In addition to that, risk and business continuity department were looking for a fast, cost effective and not risky solution to build Disaster Recovery Site, and to make all business critical and business important application available in DR Site, all those supporters from top management and risk department made the approval process faster.

To achieve a successful implementation, we engaged application vendors to assist us in the migration process and verify that their applications are supported under the virtualized infrastructure. In this stage we faced a lot of resistance from application vendors, the main claim was because their applications were not tested and its functionality were not verified under this environment. For us we were not convinced with this reason because all operating systems we use are supported, in addition to the fact that all development and test systems for those applications already run under virtualized systems, but this showed lack of proper understanding of this technology from their side. However, as we cannot go forward without their official support, we had to create pilot systems for each application that are identical to production systems, to give them a sort of comfort and an environment to check application functionality, performance and reliability. This was an easy to achieve by costly solution, because the hardware infrastructure was available, we didn’t have to purchase new hardware for the pilot implementation. But this took lots of effort from our side to keep duplicate systems and isolate their network completely to avoid data inconsistency.

This approach helped both of us, as it gave them confidence and made them support the application under virtualized environment. At the end we benefited and the ROI was really high, as we able to reduce power consumption in our data center, easier manageability for system administrators, faster provisioning for new servers, systems resilience, and higher utilization and performance for application servers.

Reference:

Hassell, J., (2007), 'Server Virtualization: GETTING STARTED', Computerworld, 41, 22, p. 31, Computers & Applied Sciences Complete, EBSCOhost, [Online]. (Accessed 25 June 2011)

McAllister, N., (2007), 'Server Virtualization. (cover story)', InfoWorld, 29, 7, pp. 20-22, Computers & Applied Sciences Complete, EBSCOhost, [Online]. (Accessed 25 June 2011)



Training and Education

Last year at school is a nightmare for every student in Jordan; he/she has to study really hard to get a decent grade that will allow him/her to study at any university to get a degree, this because without it most probably he/she will be jobless. My father sent me back to Jordan because he wanted me to study at Jordanian universities. Because it’s so important to me in my professional life and it draws my future, our parents did the impossible to engage me at a university.

The situation in Jordan is similar to most of the Arab countries; the university degree is valued more than experience. You have to be university graduate to have a job, and it is rare or maybe impossible to have the chance to have experience without having a university degree. We have certain jobs in Jordan were you are not allowed to work in unless you are member of an association, and this membership comes only by a university degree, like engineering, and medicine. Employees who do not have a university degree are paid less, if they had the chance to work, and a person with five years of experience will get less salary than a fresh graduate, although he cannot benefit the company as much as the experienced does. But in Jordan, there are minimum wages for university graduates and this is another motivation for people to complete the university degree.

In Qatar were I worked for seven years in two different companies, the situation is the same, I as a university graduate used to get more salary than a colleague who didn’t have one, and he used to train me. For that, some people get engaged in online education, as it will help them get a better salary. A friend of mine, he is the guru, whatever I say about him, I wont be fair to tell how experienced he is, once he were asked to do an implementation in Saudi Arabia, he was invited by a company, but the country didn’t give him visa because he wasn’t an It university graduate. But what is really strange about GCC countries in general (UAE, Qatar specially), is that you notice that they are really strict only with Arabs and they are tend to get westerns without university degrees and pay them big salaries, we call them here “foreigner expert”. Those countries as well, encourage local’s without university degree to work and get experience, but this is an exception, as they want their people to start depending on their selves and build their country.

Another exception in all Arab countries is something we call “Wasta”, which is a person who facilitates something. And if you have “Wasta” you can work regardless of your education or experience as well. With “Wasta” you get new business, find a new job, and open all closed doors.

Reference:

Hayfaa, T. &Saleema Kauser, S., (2011) ‘The importance of wasta in the career success of Middle Eastern managers", Journal of European Industrial Training, Vol. 35 Iss: 5, pp.467 – 486, Emerald, [Online]. (Accessed 18 June 2011)

Leung, L., (2006), ‘Work experience vs. certifications’, Network World, vol. 23, no. 25, pp. 44,  EBSCOhost, [Online]. (Accessed: 18 June 2011)


Human Assets

Organizations, webservers, or core banking system don’t build themselves, and the success of any organization, its innovation or excellent business processes are in fact built, and applied by human. Usually when we talk about our data center, we describe it as we have edge technology, very powerful systems and best IT employees in the region. That because we would never had the ability to run this data center without capable, innovative, motivated employees who spend day and night to keep it up.

The main pillar of any organization is the employee, without his efforts and capabilities organizations would never perform. For that human is considered an asset for any organization, this asset is more valuable that any other asset those organizations have, regardless of their business. This valuable asset should be optimized to increase the return of investment, to explain that I will compare my current and former employers and highlight the differences between them. My former employer used to give considerably low wages to save cost on human resources, and consolidate multiple positions into one. This approach made employee turnover really high and the quality of employees used to be less because of their style. Employees were demotivated and stressed out all the time, and this affected the level of service they offer to customers.

On the other hand, my current employer every two years works together with human resources Consultancy Company to evaluate all positions and their wages to compare it with the market. Based on this evaluation, employees get salary appraisals, and promotions. My current employer invests to make sure that what they offer is really competitive with the market in order to retain the employees, keep them motivated and attract talented resources. Employees are considered as the most valuable asset in this organization, and because of this approach, most employees are happy, motivated and employee turnover is really low.

I believe for any organization to succeed, they should pay more attention to their HR department and HR policies. HR executives should be treated as business partners, have a voice about the business strategy and advise in business direction, this because “the HR function is critical to maintaining the staff and maintaining the culture that drives the company” (Henneman, 2005).

Reference:

Smith, P. J. (1997), ‘The 8 practices of exceptional companies: How great organizations make the most of their human assets.’ Human Resource Management, 36: 367–369. doi: 10.1002/(SICI)1099-050X(199723)36:3<367::AID-HRM8>3.0.CO;2-U, [Online]. (Accessed 16 June 2011)


Dickerson, C., (2003), 'Minding human assets', InfoWorld, 25, 3, p. 47, Computers & Applied Sciences Complete, EBSCOhost, [Online]. (Accessed 16 June 2011)

Henneman, T., (2005), 'Diversified assets', Workforce Management, 84, 3, pp. 42-44, Academic Search Complete, EBSCOhost, [Online]. (Accessed 16 June 2011)


Company Culture

Buchannan & Huczynski defined organizational culture as “The shared values, beliefs and norms which influence they way employees think, feel and act towards others inside and outside the organization" (Buchannan & Huczynski, 2010). Organization culture is created and maintained by strategic leaders; the main purpose for having it is to help the organization cope with its environment. Any new strategy that executive management needs to implement will fail if it is inconsistent with the organization’s culture.

Although it is fist set by management, every employee who joins an organization, adds to the organization’s culture, sometimes they try to change it and others grasp it. For that, while recruiting new candidates, one of the important factors to look at is how easy can this person fit within the culture, and how can he positively affect it. Employees, who do not fit within the culture, usually feel like outsiders and cannot last for too long. To insure that employees will adhere with the organization’s culture, usually the organization put all new employees in programs to teach them the culture and emphasize on its importance.

Schein characterized three levels of organization’s culture as “behaviors and artifacts”, “values” and “assumptions and beliefs” (NDU, n.d.), the first level is visible and noticed by externals, it consists of signs, expressions, dress code, and the physical design and layout of the offices. When any one visits our offices, they will notice straight away the open culture we have, and that by the physical layout of our workspace. Regardless of the employee seniority, all employees have same offices, except for C level (executive management); in addition to that all meeting rooms have glass doors and walls.

This open office culture characterizes open communication and transparency, but mainly it is set to help managers to play a role in directing their subordinates and easier to monitor work by management. From my experience, this culture help me to build close relationship with my subordinates and managers, we discuss everything quickly and effectively, we rarely send emails between each other, it’s easier to communicate and work in groups. However, I experienced some drawbacks from this culture, we sometimes get distracted because of the noise, or because someone just grab his chair and starts chatting. I personally find it less productive and distracts attention, but very useful with having a collaborative work. Open office culture removed communication boundaries between employees themselves as well between employees and executive management, we have a very friendly environment were anyone could chat with top management.

Reference:

Buchanan, David A., & Huczynski, Andrzeg A. (2010). Organizational Behaviour. Prentice Hall.

Frank, K. & Fahrabach, K., (n.d.), ‘Organization Culture as a Complex System: Balance and Information in Models of Influence and Selection’, [Online], Available from: https://www.msu.edu/user/k/e/kenfrank/web/papers/Organization%20Culture%20as%20a%20Complex%20System.pdf
(Accessed 11 June 2011).


NDU, (n.d.), ‘Strategic Leadership and Decision Making, ORGANIZATIONAL CULTURE’, [Online], Available from: http://www.au.af.mil/au/awc/awcgate/ndu/strat-ldr-dm/pt4ch16.html
(Accessed 11 June 2011).


Contemporary Organizations

Organization Design is about aligning an organization’s mission and vision with its structure, it’s about considering relationship between workflow, responsibly, tasks and authority and assuring they support business objectives. The organization’s design affects employee’s productivity, communication between each other, and efficiency. For example, having great people, well studied mission and great leadership are not enough and don’t guarantee well performance, as it depends as well on the an organization’s design, if the organization is poorly designed, it will not perform well. Promotions, employee punishment, business process and information sharing directly affect how healthy the organization is, each of those along with many other aspects are important for organization’s success.

Many might argue that most of today’s organizations are bureaucratic organizations; responsibility and authority are organized in hierarchies, this is true as executive managers are not ready yet to relinquish control. This makes me wonder, were those organizations really designed? Or they just evolved?

The organization design of my previous employer was based on bureaucracy and decision-making was centralized. The chain of command was very strict, I remember as a system engineers I used to visit customers on daily basis and hear complains about the level of our service or system bugs, although I informed my direct manager about those complains, he sometimes used to ignore them. As a reaction I used to send an email to his manager reporting those issues as they affect the image of the company in front of customers, both managers used to dislike such action from my side and asked me to respect the chain of command. As well employees were not involved in the decision making process and the authority was centralized in the hands of executive management who were basically located in the head office. This approach resulted in loosing business opportunities. In addition to that rules and procedures were clear and very hard to change, although each of the employees knew what was expected from them, however the lack of flexibility made employees focus on their own and team goals rather than the organization’s goals.

As this company is an IT support company with offices around the region, I would recommend to follow a contingency model, were management should consider revising the organization design to accommodate with contextual factors, like competitors, customers, and their employees. Authority should be decentralized and employees engaged in the decision making process, this will increase flexibility, innovation and creativity. As an IT company, virtual teams should exist to utilize their team in different branches and share knowledge between the team. As well I would recommend them to become more collaborative and build a page on Facebook were customers can post their queries, this will help in resolving problems faster and give the customer a level of comfort.

Executive managers should always forecast and plan for the best design that suits their organization, this design should be reassessed to ensure its compliance with organization’s missions and goals, single design might not be the best for all times.

References:


Buchanan, David A., & Huczynski, Andrzeg A. (2010). Organizational Behaviour. Prentice Hall.

Marianne Tracy, (2004) "Contemporary issues in organizations: The case for the truth – using Manfred F.R. Kets de Vries’ work as a lens", Development and Learning in Organizations, Vol. 18 Iss: 6, pp.4 – 6, DOI: 10.1108/14777280410564158, Emerald, [Online]. (Accessed 11 June 2011)

McNamara, C., (n.d.), ‘Historical and Contemporary Theories of Management‘, [Online], Available form:
(Accessed 11 June 2011)


MindTools, (n.d.), ‘Organization Design Aligning Organizational Structure with Business Goals’, [Online], Available from: http://www.mindtools.com/pages/article/newPPM_95.htm

(Accessed 11 June 2011)

Leader

Character changes and develops by time, its not formed in early stages of our life, other people, environment or special events might help in shaping our character and how we perceive things. Aside from the way I were raised, the environment I belong to and the inheritable traits I received from my parents, I met one person in the last year of my undergraduate studies, who I believe changed the way I think and the way I perceive things.
He is a professor at my university and used to be my instructor for network security module. Unlike other instructors, you can feel his power in convincing and his ability to guide without orders. His style in teaching was not like any other I have ever experienced; it was neither spoon-feeding style which other instructor’s use, nor explaining theories and methodologies. At the beginning of the lecture, he used to write down the subject of that lecture and which chapters to read from the book. After that he asks one of the students a question that is not related to the subject, a question like “what is the worst thing that happened to you?” then he starts discussing the case that student presented, although the question has no relation with the lecture subject, by the end of that class he explains the subject through that story. This style is unique; we never felt bored in his class, he was able to attract the whole class to be interested in the lecture. How is he a leader? Because of his teaching style, we sensed how much educated and knowledgeable he was, after each class we used to sit with him and ask about books to read to become as conversant as he was. His style motivated us not only to concentrate in the lecture and read the notes, but also to read in other fields like phycology and sociology, because that’s how he used to perceive our stories into network security subject.
Every single student used to adore him, even who used to get bad grades, his charismatic personality, and ability to affect others in a good way made him unique as an instructor and a person. I believe he will keep this as long as he keeps the same style, he used to be our mentor, I used to refer to him in any problem I used to face, whether its related to the university or not. Because I trust him, till now, I consult him before taking a major step in my life, whenever I get an offer or any opportunity I request his advise because I believe in the knowledge and his opinion.

Reference:
Buchanan, David A., & Huczynski, Andrzeg A. (2010). Organizational Behaviour. Prentice Hall
Caldwell, C. et al., (2008), ‘Ethical Stewardship – Implications for Leadership and Trust’, Journal of Business Ethics, V 78, Issue 1, pp. 153-164, Springer Netherlands, Issn: 0167-4544, Doi: 10.1007/s10551-006-9320-1
Url: http://dx.doi.org/10.1007/s10551-006-9320-1, SpringerLink, [Online]. (Accessed 4 June 2011)

Tansley, C. & Newell, S., (2007) ‘Project social capital, leadership and trust: A study of human resource information systems development’, Journal of Managerial Psychology, Vol. 22 Iss: 4, pp.350 – 368, doi: 10.1108/02683940710745932, Emerald, [Online]. (Accessed 4 June 2011)




Conflict Management

Conflict occurs in every aspect of our life and in all social levels, it is nearly impossible to find a relationship without a conflict. Each person has his own interests and beliefs that might differ from others, and the conflict begins when those interests contradicts with others interests and beliefs. There is a need to manage those conflicts or consequences would be huge, this because conflict ignorance doesn’t fix the problem in hand, on the contrary, ignorance or avoidance will results in frustration and creates more tension.

To be able to resolve or minimize the impact of any conflict, we should dig for the root cause of that conflict, otherwise it will get bigger and bigger, and that what happened with the conflict I will talk about. This conflict affected and still affecting millions of lives. This conflict started in 1917 with Balfour Declaration, which promised Jews a homeland in Palestine (TPV, 2008). I keep asking myself this question “who gives the right to Britain to promise someone with something it doesn’t own?” It would have sounded more logical if they promised them with “Wimbledon” or “London”, because it’s their own land, and you can only give what you have. This promise initiated a conflict that is not solved till now, as millions of Palestinians were forced to leave their land by Jewish settlers to save their lives, they had to live in refugee camps in Jordan, Lebanon, Syria, Egypt and Iraq. Palestinians who stayed in Palestine started resisting the invasion, they used stones to fight against the Jewish settlers and the British army; it was not a fair fight. Since that conflict started till 1948 the year in which Israel has been declared as a state over a part of the Land of Palestine, the conflict was ignored, and the ignorance elevated after that. Palestinians now are scattered all over the world, some of them without passports, others without minimal human rights. Great portion of them are unemployed because the country were they live as refugee forbid them from working in 70 different jobs, they cannot be doctors, lawyers or work in the public sector (Allers, 2009).

In this conflict, I don’t blame Jewish settlers for coming into the Palestinian land, as they came to that land with a believe that they are going to live in a land without people, that’s how they have been educated as stated by illan Pappe an Israeli historian in Haifa university. However, I blame them for the killing and Massacres they did and still doing to the Palestinian people. Elders, kids and women are being killed everyday since then. This conflict affected Palestinians, Jordanians, Lebanese, Syrians, Israelis and the United Nations. In addition to that, all Arabs and Muslims around the world, along with all Jews around the world, and this what turned the conflict into multiple wars.

All affected parties would be interested in returning Palestinians back to their homeland, as this is the basic human right and justice should be applied. As well as stopping the killing as this affects the humanity, the UN should guarantee this. Palestinians are not only Muslims; there are a lot of Palestinian Christians who suffer being killed by the same machinery. This makes it clear that the solution should be in establishing a state were all Palestinians regardless of their religion can live in, the way it used to be before 1917, a Homeland for Christian Palestinians, Muslim Palestinians and Jewish Palestinians.

Conflict resolution as defined by Buchanan & Huczynski is “a process which has as its objective the ending of the conflict between the disagreeing parties”, the methods they were used in the case I talked about, were mainly competing, avoiding, compromising and accommodating, but never with collaborating. Each conflict has a different method to resolve it, as what you can compromise like bargaining a price of a shirt, won’t be a good resolution for a conflict were lives and lands are affected, the best solution for major conflicts should be by collaborating because this is the only method which will make all parties believe that they were treated fairly and will be satisfied.



Reference:

Allers, J., (2009), ‘“Turntablism” comes to the camps’, [Online], Available from:
(Accessed 4 June 2011)

Buchanan, David A., & Huczynski, Andrzeg A. (2010). Organizational Behaviour. Prentice Hall.

Conspiracy Reality TV, (n.d.), ‘Occupation 101’, [Online], Available from:
(Accessed 4 June 2011)

TPV, (2008), ‘THE ORIGIN OF THE PALESTINE-ISRAEL CONFLICT (Part I)
, Jews For Justice in the Middle East / If Americans Knew’, [Online], Available from: http://www.thepeoplesvoice.org/TPV3/Voices.php/2008/11/28/title-11

(Accessed 4 June 2011)

Team Synergy

Individual’s attitude and behavior changes in the presence of other individual or group of people, this change in behavior could be better or worse, this is called social influence. Some individuals gain benefits from group work, as they perform better, or the presence of others motivates them to do their best to introduce effective results, simply they get excited by teamwork. For other individuals, group or teamwork can lead to less productivity; this might be caused by their reliance on other team members, or because of his ego, he prefers to be recognized and get all the credit for himself. While working with my previous employer, a colleague of mine prefers working alone, even in big projects that obviously needed teamwork, and management used to mitigate this by engaging another team member to work with him by force, and this used to affect his productivity. The outcome of teamwork is noticeably better than individuals work, team to me means harmony, shared goal, and trust. Team members trust each other and are welling to replace each other in case of their absence; every one of them knows what is expected from him and contributes to their maximum.

I appreciated teamwork and its effectiveness over individual work when we faced a problem in our organization that we couldn’t overcome without the teamwork. The Main Data center caught fire, data center temperature reached 60 degrees Celsius and all systems went off automatically. The operator informed the team members; unfortunately one of the team members was outside the country, the rest of the team came immediately to the office to see the mass of the damage and plan for the recovery plan. The team members consisted of in-house team, outsourced team and remote support, although most of team members were specialized technical individuals, but this incident made each of the team members to propose solution within and outside his area of specialty. We managed to lower data center temperature to reach a stage were we can power on the servers again, then we started the systems based on our plan and their priority, and succeeded in carrying on operations in a very short time compared to the size of the damage. Without the harmony between team members this could never be achieved, as well no single team member regardless of his experience, knowledge and capability would have succeeded without the teamwork.

To generalize this experience, and to enhance team capability I would suggest the following:

1)                 Selecting team members: the first and most important aspect in teamwork is selecting team members, team members should have soft skills in addition to their technical knowledge, they should be able to make decisions, think outside the box and be good listeners.
2)                 Communication: using all available approaches whether face-to-face or technology based communication. Sharing ideas and concerns make the problem in hand easier to tackle.
3)                 Smooth flow of information: individuals should share information among other team members; this eases the recovery of team member absence.
4)                 Readiness to offer and ask for help: team members should offer help where ever they believe they can add value, and ask for help distributes the load of work with others.
5)                 Building trust: trust should exist between team members.
6)            Clear accountability, each team member should know his roles.

There is no simple procedure to enhance a team, however communication, information sharing and trust between team members will create the harmony.

Reference:

Buchanan, D., & Huczynski, A., (2010). ‘Organizational Behaviour’. Prentice Hall.

Gregroy D., Brenda S., (2000), ‘Building teams, synergy, and your resources’
Association of Operating Room Nurses. AORN Journal; Sep 2000; 72, 3; pg. 372-374, ProQuest Nursing & Allied Health Source, [Online].
(Accessed 27 May 2011)

Hoegl, M, & Gemuenden, H., (2001), 'Teamwork Quality and the Success of Innovative Projects: A Theoretical Concept and Empirical Evidence', Organization Science, 12, 4, pp. 435-449, Business Source Premier, EBSCOhost, [Online].  (Accessed 27 May 2011)


Communication

Using organization’s devices and network for private communication is neither appropriate nor ethical if the organization have clear rules to prevent it. On the other hand, even if it is allowed by the organization, it increases potential risk for viruses and leakage or loss of organization’s information. Each of the three situations described differ in terms of ethicality and the level risk it exposes to the organization’s network. In most organizations the use of its network in personal communication is not allowed and they have rules to penalize in case of their occurrence.

In the first situation, in my opinion is the more critical than the second but less than the third, this because using organization’s network during office hours adds the risk of less productivity because instead of concentrating and dedicating his time and efforts to serve the company, he is spending his time in non-work related stuff, which is affecting the outcome of their work and will lead to lower productivity. In addition to that he exposes the corporate network to perform less effectively, he is consuming the corporate bandwidth with non-work related traffic, regardless of how minimal the traffic could be, still the network bandwidth will be affected. For example, in our organization we have a network link, which connects other branches, DR site, ATM machines and a lot more. As well the same link is used for the main office Internet access, if employees consume the bandwidth in non-work related tasks, it will eat up the bandwidth and it will affect the organization financially.
Another risk could be exposed by the first situation, which is shared with other two situations, is the risk of exposing organization’s network to viruses, Trojans, malwares and so on. This could lead to information leak, and compromising sensitive data, or the virus might be destructive to the PC itself, his could lead to re installing of the PC and that could lead to not producing for a full day, which most probably will affect the entire network and not only that employee’s device.

The second situation exposes less risk when compared to the first, the risk can be in exposing the organization’s network to viruses and Trojans, which might lead to loss of sensitive information, well it overloads the network with unnecessary bandwidth than could affect the organization’s services, such as official website, internet banking services, connection with remote branches as so forth.  Both situations can be controlled by the organization using spam filters, corporate antivirus systems, and security devices to monitor and block unnecessary traffic.

The third situation is different from the two above, and its added risk relies in the lack of control from the employer, the potential of having viruses, Trojans and malware increases. Most probably the employee will have access to install unsupported applications, and peer-to-peer clients, which increase the risk of being affected by viruses. In this case, like other two situations, risk of overloading companies network with unnecessary traffic and risk of exposing organization’s information is high as well. Although, the technology since a couple of years back, forces the teleworker to update his anti virus system and operating system patches before he is authenticated, but this is not used by most of the organizations.


Reference:

Adams, J., (2006), 'Personal Email Use at Work Creates Big Security Risks', Bank Technology News, 19, 12, p. 21, Business Source Premier, EBSCOhost, [Online].
(Accessed 27 May 2011)

Ball, K., (2001), ‘ Situating workplace surveillance: Ethics and computer based performance monitoring’, Ethics and Information Technology, Computer Science , V2, I3, pp. 209-221, ISSN 1388-1957, doi: 10.1023/A:1012291900363, Url: http://dx.doi.org/10.1023/A:1012291900363 ,Springer Netherlands, [Online]. (Accessed 27 May 2011)


Mason, S., (2005), ‘Email and compliance’, Computer Fraud & Security, Volume 2005, Issue 12, December 2005, Pages 8-11, ISSN 1361-3723, DOI: 10.1016/S1361-3723(05)70284-0, ScienceDirect, [Online].
(Accessed 27 May 2011)










A Slovak proverb could be translated as

Being a top performer increases the chance for promotion, usually new managers who are promoted from technical or administrative positions fail in their new role, and it’s not easy for them to shift their mindset from “Me” or “I” to “We”.  Top performers got used to be in the spotlight, and believe that their individual work should be admired, they fail to realize that their performance will be measured based on their teams performance and the outcome of the team work, not only their work.

When someone gets promoted to a managerial position for the first time, they think that the authority comes with the title, for them their opinion should be listened to, they will not accept any negotiation or second opinion, however, they will be shocked by reality when they ask their subordinates to do some tasks and they refuse to do, or propose another opinion. I believe that this attitude is not limited to an organization, or country, it is about individuals expectation, behaviors and their mindset, however, when comparing Arab’s management style, with western’s, we see a huge difference, that because of cultural and social influences, for example the majority of Organizations “are owned and managed by families. This factor personalized superior/subordinates relationship at organizations” (El-Farra, n.d). In addition to that the educational system in the Arab world does not encourage creativity or teach “future orientation” (El-Farra, n.d.). While in the western countries, roles, authorities and responsibilities are clear, and it’s easier for an individual to adapt with the new role, but still this attitude can be found in any country and any organization.

I used to believe that this attitude only exists in my culture as we suffer from such behaviors from newly assigned managers, once they get promoted to the management position, their attitude changes and assume that subordinates have to obey without questioning. When I used to work for my previous employer, which is a multinational support company, they recruited a technical guru from a western culture to manage a team in local office, he used to work as a senior in a technical position and were never exposed to management positions, he did a couple of mistakes that forced the management to demote, first he couldn’t shift from the Me to We mindset and he focused on promoting his achievements, rather than building a team environment, second he tried to control his subordinates rather than gaining their trust and commitment, because he used to give orders and never listen to others opinions, finally he focused on maintaining the smooth run for operations, rather than promoting new ideas to enhance the environment or performance of his team.

If I used to manage this new manager, I would have tackled the problem differently, demoting him was not the perfect action by the management, as it led to loosing interest in work and it was not easy to motivate him again, he felt that he failed and they lost his technical skills. Dealing with such situation should be by coaching and training the new employees to fit for the new position, they should understand the responsibility that was assigned to them, and should be trained how to manage, lead and encourage their subordinates to perform, this can be done by conducting trainings or leader workshops to help him shift his mindset from the Me to We.


References:


Buchanan, D. & Huczynski, A. (2010), Organizational Behaviour (7th ed.) Harlow, England: Financial Times/Prentice Hall


El-Farra, M., (n.d.), ‘Management Characteristics in Gaza’s Manufacturing Establishments: A Comparative Study’, [Online], Available from:
(Accessed 21 May 2011)

Hsieh, N., (2006), ‘Managers, Workers, and Authority’, Journal of Business Ethics (2007) V71, I 4, pp347–357, DOI: 10.1007/s10551-006-9145-y, Springer[Online]. (Accessed 21 May 2011)






Ambiguity

Creativity is the capability to construct work that is original and improved to the constraints of the situation (Lubart, 1994; Lubart, Mouchiroud, Tordjman & Zenasni, 2004, Sternberg & Lubart, 1995, cited in Zenasni et al., 2008). Lubart & Sternberg proposed that creativity depends on multiple different factors, which are knowledge, motivation, personality traits, cognitive style, intellectual abilities and environment, the interaction between those factors allows the rise of the creativity. Tolerance/intolerance for ambiguity is a personality trait that is thought about as how an individual recognize and deal with ambiguous situations and stimulus (Furnham, 1994; Furnham & Avison, 1997; Furnham & Ribchester, 1995; Stoycheva, 1998, 2003, cited in Zenasni et al., 2008). Individuals who are tolerant of ambiguity are usually not satisfied with imperfect solution for problems. The hypothesis, which suggests that individual’s tolerance for ambiguity is related to creative thinking, is based on the idea that situations that require creative thinking regularly include ambiguity. Tolerance for ambiguity allows individuals to stay open for options and keep searching for other optimal alternatives when dealing with complex problems.

Creative and talented individuals are innovative; they care for intrinsic satisfaction and they need to feel that their work is appreciated, they need to stay happy to be able to innovate, and managing those individuals are not as managing regular individuals. Those individuals need to feel that they are independent and somehow they are their own managers, they dislike routine work and adore challenging situations, in addition to that criticizing them or their work must be well thought about, it has to come in a sort of encouraging feedback, as it will have negative impact on them and their innovative work, “Criticism and imparting feelings of failure will destroy creativity--avoiding them are the keys to fostering creativity" (Amabile cited in Warner, n.d.).

I believe giving them a free hand is a wise management decision, some people can perform better when they are well monitored and given specific orders and tasks, others like creative individuals perform better when they are let free. A company like apple would have never achieved their current reputation and profits if they haven’t started with innovative ideas like Apple I and Apple II, and without offering Wozniak, the inventor of those computers a free hand. However, each organization has its own strategy and agenda, leading people is about making the organization’s strategy adopted by its employees and its their own strategy, the problem with talented people relies in how they tend to drift from the main project if it becomes

Creativity is influenced by factors other than the individual himself, the field he works in and the society (culture) has a great impact on creativity and innovation, Shane mentioned factors that influence inventiveness, first is the level “to which a society stresses social hierarchy” (Shane, 2006), as bureaucratic societies reduces inventions because of lack for communication which is a crucial aspect for invention as it requires input from others, and because innovation needs “decentralized authority“(Shane, 2006). In addition to that inventions bring change to society, and usually hierarchal societies tent to minimize the change because it will redistribute the power in the society (Shane, 2006). Individualistic societies that value freedom are more creative and inventive, as innovative individuals need freedom to innovate, unlike collectivistic societies. Individualist cultures value the self, and by this people can express themselves more than other cultures, which have a positive relation to motivation and creative thinking. For example, lots of Arab scientists have left their countries due to lack of motivation and lack of appreciation for their work, they migrated to Europe and North America, where their work were more appreciated, as well individuals in developing and underdeveloped countries are less innovative than developed countries, and that is related to the level of education they get at early stages and motivation. Mari’s study on students from American School and a school in “Arab rural occupied territories” (Palestine), to examine the effects of cultural and sex differences in creative thinking abilities, Mari used verbal B and figural B from TTCT, the study showed that Arab female lagged behind Arab male students, while in the American sample, no sex difference were found, and the performance of American students was greater than students from the occupied Arab country.  In non-individualist cultures, individuality is punished while in individualist cultures, its stimulated and essential, although the study doesn’t mention the stressful circumstances that students suffer in the occupied territories, however, it clearly impact the improvement in creativity (Al-Sulaiman, n.d.).


References:


Al-Sulaiman, N., (n.d.), ‘Cross Cultural Studies And Creative Thinking Abilities’, [Online], Available from: http://repository.ksu.edu.sa/jspui/bitstream/123456789/4611/3/Cross-%20cultural%20studies%20and%20creative%20thinking%20abilities.pdf
(Accessed 20 May 2011)

Shane, S., (1992), ‘Why do some societies invent more than others?’ , Journal of Business Venturing, Volume 7, Issue 1, January 1992, Pages 29-46, ISSN 0883-9026, DOI: 10.1016/0883-9026(92)90033-N, SciVerse [Online].  (Accessed 20 May 2011)


Warner, C., (n.d.), ‘How To Manage Creative People’, [Online], Available from: http://www.charleswarner.us/mgtcreat.html
(Accessed 20 May 2011)
Zenasni, F., Besançon, M. & Lubart, T., (2008), Creativity and Tolerance of Ambiguity: An Empirical Study’ , The Journal of Creative Behavior, V42, Number1, 2008,pp 61-73 Creative Education Foundation, [Online].
(Accessed 20 May 2011)



Lessons Learned

Learning is one of the most essential mental functions, we learn from our experience; in school usually we learn then we test our knowledge with exams, in life it’s different, we learn from situations and sometimes from our own mistakes. We acquire diverse types of knowledge, which lead to the development of new capabilities and improvement of current ones, change in behavior, values or understanding.

When I joined my current employer, I used to work day and night; I used to wear multiple hats, it helped me to learn how to work under pressure in addition to the technical knowledge that I have acquired. Like every organization, at the end of each year w do performance appraisal, to evaluate the deliverables against objectives, unfortunately I was evaluated as “I did my job”, although for me I knew I did a lot more than only my job and I believed that the management didn’t appreciate my work, I decided to work less (stick to working hours) and do what I am supposed to do based on my job description. After a couple of days doing so, a college of mine called me to his office and explained to me that the decision was done, and my attitude will not fix it but it will make it worse, he said a sentences that I will never forget, “You were evaluated by the head of the department that you did your job only for one of two reasons, either you really did your job and your self evaluation is not accurate, or your manager didn’t notice your extra efforts and you should work on that as this is also your fault”. The feedback I got from this colleague made me change the way I think till this day, and that loosing a battle doesn’t mean that the war is over, my reaction changed, I continued working in the same rhyme (hard working, dedication, wearing multiple hats, and so forth) and in addition to that I started to market my work, I learned that I have to improve my communication skills to grow, and technical knowledge only is not the key for success. After that, for two consecutive years my management gave me the highest evaluation in the department, and it was only me who got it in the entire department.

To develop a training method, individuals should be open to feedback from others, “we cannot learn without feedback” (Buchanan & Huczynski, 2010). Feedback from colleagues or managers will enlighten the individual to reassess his behavior. “Both behaviorists ad cognitive psychologists agree that experience affects behavior” (Buchanan & Huczynski, 2010). Our first reaction should be well thought about and consider the consequences of our behaviors on the long run. Never give up, losing a battle doesn’t mean that we lost the war, on the contrary, it should motivate us to work harder and improve our behavior.


Reference:

Adrian Carr, (1997) "The learning organization: New lessons/thinking for the management of change and management development?", Journal of Management Development, Vol. 16 Iss: 4, pp.224 - 231, [Online], Available from: http://www.emeraldinsight.com.ezproxy.liv.ac.uk/journals.htm?articleid=880266&show=abstract
(Accessed on 14 May 2011)



Buchanan, David A., & Huczynski, Andrzeg A. (2010). Organizational Behaviour. Prentice Hall.

Paul Lyons, (2008) "Training for template creation: a performance improvement method", Journal of European Industrial Training, Vol. 32 Iss: 6, pp.472 – 489, [Online], Available from: http://www.emeraldinsight.com.ezproxy.liv.ac.uk/journals.htm?articleid=1736706&show=abstract
(Accessed on 14 May 2011)


Decision Making - Risk Taking

The decision making process depends and gets affected by multiple factors, those factors could be time pressure, risk taking, complexity, expertise, external context, technology, motivation and so forth. Usually if we are under pressure, our ability to make decisions is examined, we might not make the same decision if we are relaxed or have enough time to analyze the options. As well the surrounding environment affects the decision-making process, interaction with people and technology have a big effect on it, level of experience and age both influence the level of knowledge and confidence which affects decision making as well. People personality, our propensity to assume of avoid risk has a big impact of the decision making process.

The key difference between being a risk taker (seeker) or risk averse relies on the personality of the person, who is willing to tradeoff return for risk or vise versa. Some people love risk (risk seekers), others are risk averse (prefer situation with less risk), studies showed that most people are risk averse, in the meaning of, if we have to choose between two options were both have the same outcome but varies in risk level, we tend to go for the option with less risk (March & Shapira, 1987). Risk averse decision makers favor low risks and are likely to to sacrifice certain predictable return in order to reduce the variation in possible outcomes (March & Shapira, 1987). So, from the definition, we see that when considering risk factor only, what really affects the decision making process is the expected return. Attitude toward risk is an unchanging feature of the personality of an individual, but factors like mood, feeling and the way the problems are fit, affects the risk preference.

Because information and communication technology allows faster information collection, decision-making process for managers will be faster, but it won’t affect the personality of the manager being risk averse or risk taker. In other words, instead of consuming a lot f time fetching for information to comfort decision making process, the information technology will make the required information available in shorter period of time, based on that the decision making process will be faster, still this speed in which the information became available will not change his decision nor his risk preference.

For example, if an investment manager in an organization, wants to invest in a listed company in the stock market, he will be able to gather all required information about the company from the company’s website, stock market website and financial news online, in addition to that he doesn’t need to do the financial analysis manually, The technology will make the information gathering process faster and much easier, and the tools will give him and accurate analysis faster, and therefore the decision making process will be faster. However, the technology, didn’t change his personality nor his decision.

Reference:

Heath A. Demaree, Michael A. DeDonno, Kevin J. Burns, D. Erik Everhart, You bet: How personality differences affect risk-taking preferences, Personality and Individual Differences, Volume 44, Issue 7, May 2008, Pages 1484-1494, ISSN 0191-8869, DOI: 10.1016/j.paid.2008.01.005. [Online], Available from:
(Accessed 13 May 2011)

March, J. & Shapira, Z., (1987), ‘Managerial Perspectives on Risk and Risk Taking’, Management Science, Vol. 33, No. 11 (Nov., 1987), pp. 1404-1418, Stable URL: http://www.jstor.org/stable/2631920, [Online], Available from: https://hec.unil.ch/docs/files/83/655/march_shapira_1987_managerial_perspectives_on_risk_and_risk_taking.pdf
(Accessed 13 May 2011)

Nicholson, N. el al., (n.d), ‘Risk Propensity and Personality’, [Online], Available from:
(Accessed 13 May 2011)


Steve Williams, Mohamed Zainuba, Robert Jackson, (2003) "Affective influences on risk perceptions and risk intention", Journal of Managerial Psychology, Vol. 18 Iss: 2, pp.126 – 137, [Online], Available from:
(Accessed 13 May 2011)



Influence IT

IT implementation and technology in working environment changed the nature of work, it changed communication ways, changed skill level required by organizations, replaced some jobs and created new opportunities. Taking for example the telecommunication impact and effect on organizations, we notice that we use different methods to communicate after implementing those technologies, some have improved the performance of workers and others created more pressure on employees and made them complacent on technology.

The communication methods prior to applying technology at work place used to be face to face or mails sent through postal offices, but those days organizations can communicate using email systems, video conferencing, IP phones, electronic fax and mobile phone. Depending on how these technologies are implemented and used, the performance of employees can vary. Using electronic mail technology allowed organizations to communicate in seconds with colleagues within the organization and across the globe, a lot of advantages came with this technology and no organization currently can survive without it, it became vital element in each organization. It increased productivity, reduced travel expenses and cost and works as a great tool for marketing.

Technology affected employment levels through replacement effects, by replacing people with machines, to increase productivity. An article in the Economist presented the American pharmaceutical giant, which produces 80 percent of the world’s Viagra, this factory hardly have workers, all tasks are automated and unmanned machines are used to pick up, wrap and label the products. (Buchanan & Huczynski, 2007) Technology is blamed for unemployment, however, as it automated lots of jobs and made them redundant, it opened a wide set of new jobs that require special skills. Still this cause job insecurity for most of employees working in the IT field, you have to have very high and unique skills or you are easily replicable, even non IT jobs can be replaced. This high level of job insecurity will lead to lack of innovation, employees who don’t have enough computer knowledge or not proficient will have to work harder and increase workload, specially if their job requires computer usage, this will cause job stress.

The problem is not in the technology, it’s in the way we design, implement and use it, and anything that is used out of its context will fail to deliver the expected outcome. Even email system, which is a crucial business tool, can have negative impacts on the organization if it was miss-used or not secured properly.

References:

Buchanan, D. & Huczynski, A. (2007): Organizational behavior: an introductory

Bansler, J., Havn, E., (2004) "Exploring the role of network effects in IT implementation: The case of knowledge repositories", Information Technology & People, Vol. 17 Iss: 3, pp.268 - 285
(Accessed 6 May 2011)


Blankevoort, P., (1984) ‘Effects of communication and organization’, International Journal of Project Management, Volume 2, Issue 3, August 1984, Pages 138-147, ISSN 0263-7863, DOI: 10.1016/0263-7863(84)90013-9, [Online], Available from:
(Accessed 6 May 2011)


Wiley, (n.d.), ‘Impacts of IT on Individuals, Organizations, and Society, Implementing and Managing IT’, [Online], Available from:

(Accessed 6 May 2011)

Hospital Senario

I would join the first group of managers who have chosen an objective decision-making approach rather than the second group, which is subjective. The root cause of the problem in hand should be analyzed in an unbiased approach and without involving emotions and personal opinions which might arise from asking the staff through questioners or interviews, the information generated by the first approach will give accurate and realistic figures, which will aid the management to do proper root cause analysis, eliminating the predictions and estimations.

Decision-making depends on the information gathered, to help the management we have to look for explicit information rather than inconsistent. That information will be inputs for decision-making process and we should reduce doubts, uncertainties and the number of uncontrolled inputs. And this can be achieved only by gathering reliable information to reduce the risks caused by the decision and provide clear base, which a decision can be made, based on. Posas and Fische (p. 101) argue that “distortions in thinking can be developed in an individual’s cognitive structure over time” and opinions can be manipulated by attitudes, beliefs, values, regret and person’s own personality. For that relying on personal opinion from staff will not give us reliable information to form our judgment based on. As well feedback from staff in this hospital can be influenced by conflicts between nurses and doctors, ambulance staff and nurses and their opinion might be out of context and not related to the problem in hand

Working as a manager for a group of system administrators, I noticed that the system administrator is busy with user incidents most of this time, and cannot find enough time to maintain the systems. To analyze the root cause of this issue, we started looking for tangible information to help us identify the problem and try to fix it, we generated a report from the service desk system that include all incidents assigned to system administrator, time to resolve and the type of requests. The report showed that most of the incidents were of a single type that consumed 70% of his time. Even though he is the one working on those incidents he couldn’t give us accurate information to rely on and identify the issue, maybe because he wanted the easy work, or he couldn’t quantify the problem the way it was supposed to be done.

After we analyze the information generated by the system that gives us all required information about patient from the moment they reach the hospital till they leave, and check if we lack for beds, staff levels, average waiting time and severity of the cases are identified, we can reach a more accurate decision on what needs to be done based on the gathered information. If I am let to decide freely I would choose both ways as they complete each other, and would recommend a set of questioner for the patients as well to cover all stakeholders. But as I have to choose only one, I strongly support the first group.

Reference:

Arsham, H., (1994), ‘Leadership Decision Making’, [Online], Available from:
(Accessed 6 May 2011)
Ghiselin, J., (1982), ‘Reaching environmental decisions: Making subjective and objective judgments’ Environmental Management, Business and Economics, V.6, Issue 2, pp. (103-108), doi: 10.1007/BF01871430, [Online], Available from:
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Posas, P. & Fischer, T., (n.d.), ‘Organisational behaviour and public decision making in the EA context’, [Online], Available from: http://www.twoeam-eu.net/handbook/03.pdf
(Accessed 6 May 2011)

Terris, J., et al., (2004), ‘Making an IMPACT on emergency department flow: improving patient processing assisted by consultant at triage’, doi: 10.1136/emj.2002.003913, [Online], Available from: http://emj.bmj.com/content/21/5/537.full.pdf
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Tiessen, P, & Baker, D 1977, 'Human Information Processing, Decision Style Theory and Accounting Information Systems: A Comment', Accounting Review, 52, 4, p. 984, Business Source Premier, [Online], Available from: http://web.ebscohost.com.ezproxy.liv.ac.uk/ehost/detail?sid=97559471-370e-4bcd-8cd7-cef8e3193e06%40sessionmgr11&vid=1&hid=11&bdata=JnNpdGU9ZWhvc3QtbGl2ZSZzY29wZT1zaXRl#db=buh&AN=4505175
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Zeelenberg, M. & Beattie, J. (1997), ‘Consequences of Regret Aversion 2: Additional Evidence for Effects of Feedback on Decision Making’ ORGANIZATIONAL BEHAVIOR AND HUMAN DECISION PROCESSES, Vol. 72, No. 1, October, pp. 63–78, 1997, [Online], Available from: http://alexandria.tue.nl/repository/freearticles/611911.pdf
(Accessed 6 May 2011)